Parent Teacher Event Bookings
Made Simple
Set up events in 4 easy steps. Parents book in 3 clicks. It's that simple.
Easy Setup
Setting an event takes less than 5 minutes with 4 easy steps. You get an event code to share in your school newsletter or any other communication.
Access Control
Control who can book, edit, or cancel. Toggle new bookings, editing, and kiosk access on or off while the event is running.
Kiosk Mode
Set up a booking kiosk on a tablet or shared computer at your school. Parents can walk up and book without needing an event code or login.
Integrates
Integrates seamlessly with your SubjectCoach school account. Add accounts once and they're available within 1 hour.
Availability
Set teacher availability or allow teachers to set their own. Events can span multiple days with 10-30 minute booking blocks.
Notifications
Parents receive email confirmations with booking details. They can modify or cancel bookings with a single link.
QR Code & Event Code
Each event gets a unique code and a QR code. Share them in newsletters, display on screens, or print for the school entrance.
Flexible Bookings
Parents book online, or school admin can book on their behalf. Admin can also move bookings to different time slots as needed.
Print & Schedule View
View the full schedule by teacher or print it for the staffroom. A live kiosk display shows the schedule on a TV or monitor.
Event Cancellation
Cancel an event with a single action. All parents with email addresses on file are notified straight away.
Calendar Download
Parents can download their bookings as a calendar file (.ics) and add interviews directly to Google Calendar, Outlook, or Apple Calendar.
CSV Export
Export the full schedule or parent list as a CSV file. Open in Excel or Google Sheets for reporting or record keeping.
Event Duplication
Clone a past event with one click. All settings, teachers, and time blocks are copied to a new event, ready for the next term.
How It Works
From setup to booking in minutes, not hours.
Create Your Event
Name your event, set interview length (5 to 30 minutes), and choose your dates and time blocks. Add teachers individually or from your school account.
Share with Parents
Send your event code and booking link via newsletter, email, or display the QR code at the school entrance. Parents don't need an account.
Parents Book Online
Parents enter the event code, add their children, pick their teachers, and choose a free time slot. Booking takes under a minute.
Manage & Export
View the live schedule, export to CSV, print for the staffroom, or run a kiosk display. Parents get calendar files and email confirmations.
Built for Every School Event
Not just parent-teacher interviews. Any event where parents meet teachers.
Frequently Asked Questions
The booking system is included with every SubjectCoach school subscription at no extra cost. There are no per-event fees, no limits on the number of parents or teachers, and no setup charges.
No. Parents simply visit the booking page, enter the event code provided by the school, and book their interviews. No account, no login, no app download required.
Yes. Parents receive a confirmation email with a link they can use to update or cancel bookings at any time while the event is open. School admin can also move or cancel bookings on a parent's behalf.
Yes. Use the event duplication feature to clone any past event with one click. All settings, teachers, and time blocks are copied to a new event. Just update the dates and open it when ready.
Kiosk Mode lets you set up a tablet or shared computer at your school entrance where parents can walk up and book without needing an event code or login. It also works as a live schedule display on a TV or monitor during the event.
Yes. You can export the full schedule or the parent list as a CSV file for Excel or Google Sheets. There is also a print-optimized view you can use to print individual teacher schedules or the full event timetable.
Yes. The booking pages and admin dashboard are fully responsive and work on any device with a web browser, including phones, tablets, laptops, and desktop computers.
Ready to simplify your school events?
Set up your first parent-teacher interview event in under 5 minutes.
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